Cutting Corners with Notarisation can get you in BIG Trouble!
We have encountered situations where a public notary has cut corners, often involving certifying on the basis of copy documents, without having seen the original documents. Typically, this is presented as a way of providing a more convenient and lower cost service.In reality, it represents a sub-standard service, which can cause problems for the client out of all proportion to any small saving made.
A public notary must view the original document and provide a statement to this effect as part of notarising a document. A public notary cannot make this statement if they are given only a copy of a document. A notary who does so anyway can get you in a lot of trouble. In particular:
* Most if not all countries impose criminal liability for submitting false documents and you could be exposed to such liability if you submit a document with a false notarial certification.
* If the irregularity is discovered, you may be unsuccessful in the application or transaction for which the documents was required. This can happen, e.g. if a client dispute or disciplinary action against such a notary uncovers irregularities with other clients documents.
* A public notary who makes false and misleading statements, could be subject to disciplinary action, possibly even leading to being struck off as a public notary and you could get caught up in that action.
* Others involved in the application or transaction can get caught up in such problems, e.g. other representatives and suppliers.
* If this corner has been cut, what other corners have been cut?
* Is a small saving, as compared with doing the job properly, worth this risk?
At Australian Notary Services, we provide a careful and professional service, which spares you these headaches, at a competitive cost for such a service. Our public notaries will only notarise documents as true copies of originals after they have viewed the originals.
Written by Joseph Bannerman
Attesting documents for Philippines
Do you need to attest documents for the Philippines? If so, the documents need to be first notarised, authenticated by the Department of Foreign Affairs and Trade (DFAT) and then attested by the Philippines Embassy. At Australian Notary Services, we have experience in attesting documents for the Philippines and we can assist with the process from end-to-end. Please contact us at firstname.lastname@example.org for a free consultation and fee estimate.
Attesting documents for Kuwait
Are you moving to Kuwait to live and work? Do you need to attest your qualification documents for use in Kuwait? If so, the documents need to be first notarised, authenticated by the Department of Foreign Affairs and Trade (DFAT) and then attested by the Kuwait Embassy. At Australian Notary Services, we have experience in attesting documents for Kuwait and we can assist with the process from end-to-end. Please contact us at email@example.com for a free consultation and fee estimate.
UAE Attestation of Non Australian Documents.
The UAE Embassy may be willing to attest documents that are not of Australian origin under certain circumstances. For instance, if you have Libyan documents, the UAE Embassy in Australia may be willing to attest these documents. However, the documents will first need to be notarised, authenticated by the Department of Foreign Affairs and Trade (DFAT) and then attested by the Libyan Embassy in Canberra. Once these steps have been completed, the UAE Embassy in Canberra may attest the documents for use in the UAE. Please contact Australian Notary Services on firstname.lastname@example.org regarding our end-to-end service for attesting documents for use in the UAE.
Attesting New Zealand Documents for Qatar
There is no Embassy for the State of Qatar in New Zealand. New Zealand documents can be attested by the Qatar Embassy in Canberra, Australia. In order for the Qatar Embassy in Canberra to attest New Zealand documents, the documents first need to go through the following process in New Zealand:
- Certification by the Department of Internal Affairs; and
- Authentication by the Ministry of Foreign Affairs.
Once the above process is complete, the documents may be attested by the Qatar Embassy. Please contact Australian Notary Services on email@example.com regarding our end-to-end service for attesting New Zealand documents for use in Qatar.
New Requirements of the Qatar Embassy Attestation
If you need education documents attested by the Qatar Embassy, you will now need the following:
1. Completion letter setting our various details;
2. Original transcripts; and
3. Original testamur.
Please note that the new requirements mean that you must attest the originals of each of the documents mentioned above. Notarised and attested copies of originals will not be accepted by the Qatar Embassy. Please contact Australian Notary Services on firstname.lastname@example.org for any questions that you have.
Documents that have been Apostilled can be attested by the Qatar Embassy
If you have a document that has been apostilled for use in a country which has adopted the Hague Convention, you may be able to have this document attested for use in Qatar. The usual process for Qatar Attestation is verification, notarisation, authenticated by the Department of Foreign Affairs and Trade (DFAT) and Qatar Consular attestation. However, the Qatar Embassy may accept documents for attestation that have been verified, notarised and apostilled by DFAT. Please contact us at email@example.com.
Attestation of New Zealand documents for Qatar
Did you know that the Qatar Embassy in Australia attests New Zealand documents, as well as Australian documents? At Australian Notary Services we provide the end to end service of verification, notarisation, authenticated by the Department of Foreign Affairs and Trade and consular attestation. If you are moving to Qatar and have New Zealand documents that need legalisation for use in Qatar, please contact us at firstname.lastname@example.org.
Attesting Commercial Documents for Egypt
If you require Australian commercial documents to be attested for use in Egypt, other than personal documents such as birth certificates, marriage certificates, education certificates, qualifications etc, the documents may require certification from the Australian Chamber of Commerce. The following steps would need to be carried out:
- Verification and notarisation,
- authenticated by the Department of Foreign Affairs and Trade
- certification by the Australian Chamber of Commerce
- and consular attestation
If the commercial document has not first been certified by the Australian Chamber of Commerce, the Egyptian Embassy shall not accept the document for attestation.
At Australian Notary Services, we will handle the process for you from start to finish for you. Please contact us on email@example.com.
If you need documents attested for use in the UAE on an urgent basis, we can help. We have an urgent service where we can notarise, authenticate at DFAT and attest at the UAE Embassy in 4 days from receipt of original documents.
If you need your documents urgently, let us know and we will get the job done for you fast.
Do you require documents to be attested for use in China? This will require notarisation, DFAT authentication and Chinese Embassy/Consulate attestation. Getting documents attested in the Chinese Consulate can be particularly tricky and time consuming. We will take the headaches out of this task and carry out the legalisation for you from end-to-end. We have a Mandarin speaking lawyer who attends the Chinese Consulate for the purpose of having documents attested. Please contact us at firstname.lastname@example.org to find out how we can help.
Oman Embassy Attestation
If you require documents to be attested for use in Oman, you may first need to become a member of the Australian Arab Chamber of Commerce, before your attestation would be considered. We are experts in attesting Australian documents for use in the various countries in the Middle East. Please contact us on email@example.com– we will handle to task for you from end-to-end.
Attesting Corporate Documents for use in the UAE
If you are intending to attest corporate documents for use in the UAE, there is something you should first consider. The UAE Embassy Attestation cost for the first corporate document is AU$1,200 – and no, this is not a typo. The cost for any additional documents for the same company being attested at the same time is AU$90 per document.
The cost for a personal document like an education certificate or a marriage certificate is AU$90 per document.
You will often find various Embassies charging one fee for personal documents and another for corporate, however, at the most the fees would usually be about doubled, not multiplied in excess of 13 times!
Please contact me at firstname.lastname@example.org for more information.
Moving to Saudi Arabia to Work as an Expat
If you are planning to move to Saudi Arabia, you may need to have your Australian qualifications notarised by a notary public, authenticated by the Department of Foreign Affairs and Trade in Australia and then attested by the Saudi Arabian Embassy in Canberra, Australia.
However, please note that Australian education documents and certificates require an extra step of legalisation before they are attested by the Saudi Arabian Embassy. That is, the Saudi Arabian Embassy will not attest education documents until they have been first stamped by the Saudi Arabian Cultural Office. Before the Saudi Arabian Cultural Office will agree to stamp the documents, they may first ask for proof of employment, such as a fully signed and dated employment contract.
You should also note that the Saudi Arabian Immigration Office may wish to keep your original attested documents, so it is a good idea to attest a second set as you are likely to need this for other purposes in Saudi Arabia.
Australian Notary Services provides end-to-end services for full document legalisation for use in Saudi Arabia. Please contact us at email@example.com to find out how we can help.
Education Documents for Qatar
If you are planning to move to Qatar for an expat stint, you may need to get your qualifications attested for use in Qatar.
This will require the documents to be notarised by a Public Notary, authenticated by the Department of Foreign Affairs and Trade (DFAT) and then attested by the Qatar Embassy.
One thing you need to be aware of is that the Qatar Embassy will not attest education documents that have been awarded for by an education organisation which have been carried out online. Any application for attestation of documents must be accompanied with a letter (on the letterhead of the education organisation’s letterhead) confirming that the course was not carried out online. Without such a letter, the Qatar Embassy will simply not attest the documents.
So if you have carried out an online course it will not be recognised in Qatar. If you have carried out a course on campus, you will need a letter from the education organisation confirming that the course was not carried out online.
Online Verification for Education Documents
Due to increased occurrences of fraud, the Australian Department of Foreign Affairs and Trade (DFAT) have tightened their policies regarding authentication of education documents. DFAT will no longer authenticate a notarial certificate that simply certifies that an education document is a true copy of an original. DFAT now require the notarial certificate contain online or manual verification for the award from the education organisation. Without such verification, DFAT will not authenticate the notarial certificate.
This means that before you approach a notary public to have an education document notarised, you will first need to obtain online verification from the education organisation. If you cannot obtain online verification, because it is not offered or the education award was granted a long time ago, you will need to manually apply. This can take a long time and in my experience up to 2 weeks.
Should you have any queries about obtaining verification from an education organisation, please contact us on (+61 2) 9929 0226 or firstname.lastname@example.org.
Moving overseas to live the expat dream?
Are you planning on travelling abroad to live the expat dream? If so, are you aware that you may need to have certain documents legalised for use in the country you are moving to? For instance, if you are married and moving to the United Arab Emirates (UAE) with your spouse, you should take a fully legalised copy of your marriage certificate with you. This is so that you may show the authorities there that you are legally married, and as such, allowed to live together. It is against the laws of the UAE for an unmarried couple to live together.
Just as important as your marriage certificate, you should arrange to have your credentials notarised and fully legalised for use in the United Arab Emirates. Prior to commencement of employment in the UAE, your employer may need to submit your fully legalised credentials to the relevant authority in order to obtain your visa.
Should you have any queries about legalising your documents please contact us on (02) 9929 0226 or if outside Australia +61 2 9929 0226.